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Evidence Guide: CULMS011B - Develop a disaster preparedness plan

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

CULMS011B - Develop a disaster preparedness plan

What evidence can you provide to prove your understanding of each of the following citeria?

Assess risks to the collection

Completed
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Identify potential risks to the cultural material based on historical review and examination of the collection and its environment including the site and surrounds

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Evaluate the potential impact and likelihood of specific risks to the collection based on analysis of key factors

Completed
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Rate risks according to probability and impact on the collection

Completed
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Identify significance of items in the collection and assess risks specific to those items

Completed
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Establish mechanisms to address risks

Completed
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Identify appropriate mechanisms to reduce or remove risks

Completed
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Identify and consult with relevant specialists and other stakeholders to determine ways of reducing specific risks

Completed
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Clearly articulate resources, actions and responsibilities for minimising/preventing risks

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Establish and document appropriate measures for priority items

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Establish procedures in the event of disaster

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Define roles and responsibilities of those involved in implementing the disaster preparedness plan

Completed
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Take account of the need for both disaster response and recovery in the development of procedures in the event of a disaster

Completed
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Allocate responsibilities to appropriate team members based on available expertise and other factors

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Evaluate potential disaster support networks and take appropriate action to activate same

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Develop and communicate the disaster preparedness plan

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Source and collate relevant information for inclusion in disaster preparedness plan

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Create a structure and formatfor the plan which is logical, user-friendly and clearly understood by key stakeholders

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Develop clear and concise documentation to support the disaster preparedness plan

Completed
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Develop and integrate evaluation mechanisms into the plan

Completed
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Develop mechanism for communication of the plan to all stakeholders, including feedback opportunities

Completed
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Develop appropriate mechanisms to keep plan and required staff skills current

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Develop and communicate recommendations for the integration of disaster preparedness measures into other relevant organisational plans

Completed
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Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

knowledge of risks and risk assessment processes in the relevant collection context

ability to develop a clear, concise and relevant disaster preparedness plan for an actual collection/site/environment.

Context of and specific resources for assessment

Assessment must ensure:

access to a collection/cultural material/site for which disaster preparedness plan can be prepared.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate

evaluation of a disaster preparedness plan developed by the candidate

evaluation of candidate's response to different case studies to assess ability to develop plans to address particular workplace situations and challenges.

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

CUEOHS02C Establish and maintain a safe and secure workplace

CULMS605C Develop and implement procedures for the movement and storage of cultural material

CULMS009B Implement preventive conservation activities.

Required Skills and Knowledge

Required skills

planning and organisational skills to develop procedures and action plans

communication skills to undertake consultations with a wide range of stakeholders on complex practical issues

problem-solving and contingency management skills to develop responses to a varied range of potential problems

literacy skills to articulate multi-faceted plans, and to develop checklists and other documentation for the disaster preparedness plan.

Required knowledge

types of disaster that might affect particular cultural material in the relevant work context

typical causes and types of damage to cultural material in the relevant work context

risk assessment processes for cultural collection items

typical procedures used to reduce or remove risk in the relevant work context

support networks which can be used in the event of disaster in the relevant work context

sources of assistance for disaster response and recovery.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Potential risks may relate to:

fire

water damage

electrical or other equipment failure

theft

human error

vandalism

storage conditions

security systems

pest infections

natural disaster

renovation/building projects

nature/condition of building housing collection

nature of collection, e.g. unstable objects

local environment

Cultural material is defined as 'objects, collections, artworks, specimens, structures or sites' and includes:

archaeological material

books and manuscripts

cultural sites/buildings

ethnographic material

flora and fauna

film/audiovisual material

furniture

photographs

technological/industry items

textiles

works on paper/canvas

Historical review may involve review of:

previous disasters within the organisation

previous disasters in similar locations or for similar collections

occurrences in the local community

Significance of items for protection may relate to:

value to the local community (past, current and future), i.e. significance

synergy with mission of the organisation

quality of documentation

monetary value

rarity

historic, aesthetic, social/spiritual, research value

Mechanisms to reduce or remove risks may include:

repairs and maintenance to building and site

pest control

change in operating procedures

improved security

equipment replacement

movement of cultural material to less risky location

briefing/training of staff or outside contractors

creation and training of a disaster response team

improved storage/display

purchase of disaster response materials and equipment

Those involved in implementing the plan may include:

staff

volunteers

board members/elected officials

local community

other similar organisations

experts

Procedures in the event of disaster may be response or recovery and may include:

initial response

who to contact

ensuring safety of personnel

stabilising the situation

assessment of scope of disaster

assessment of need for external assistance

assessment of need for relocation of collection

use of disaster bin/store

use of step-by-step response sheets

contacting insurance broker/assessor

documentary situation

reducing further damage

record management issues

recording damage

resources required for recovery

staff/team organisation (immediate and longer term)

Support networks may include:

regional networks e.g. region museum network

experts on particular types of cultural material

local community

volunteers

local emergency services e.g. fire, police

Structure and format for the plan may be:

report

checklists

action sheets

print-based

electronic

Documentation to support the disaster preparedness plan may include:

response sheets for specific locations/objects

equipment checklists

floor plans (with entrances/exits, fire extinguishers, utilities etc.)

emergency and other telephone contacts

safety checklist

collection priority list

Evaluation mechanisms may include:

regular review (internal or external)

staff consultations/feedback

review after the disaster or near-miss event

Other relevant organisational plans may include:

maintenance plan

training plan

collection policy

occupational health and safety plan